Implementing a CMMS with Jeff O’Brien

When an organization decides to replace or transition all of their storage data onto a CMMS, it is not just about making the work easier and efficient. You can’t just buy a software online and the expect it to solve your maintenance issues and reduce cost. CMMS is just a tool to improve your work order by properly integrating it with your current data systems and then plan your work so that you would not have to make uninformed decisions anymore. You will have all the data to help you make an intelligent decision, save time, and reduce your maintenance cost in the end.

When a CMMS is integrated well with the business processes, you start to see increased profitability and better maintenance management. But you can’t achieve all this by just buying a software without recognizing your business needs first. The CMMS that you are getting should be fit for your asset management needs and should be configured and implemented correctly. You can only implement a CMMS successfully when you have the resources to do so. For that, you need to get the support of the management and convince them of the change for betterment.

Once the management is convinced and approves the transition plan, you will need to assign dedicated resources for the implementation of CMMS. They will help you identify the issues and then maintenance managers or engineers can plan all the operations throughout the implementation process. Once you have got people, you need to recognize the current situation of the maintenance practices that are used in the organization. You need to know what you want from your CMMS systems and how you are going to achieve your maintenance goals. There should be a streamlined process for every operations’ personnel to access the CMMS.

There should be specified procedures for the usage of CMMS and the data should be kept clean so that you know if you need to make a repair something or replace it. This will not only help you do predictive maintenance but also add value to your CMMS by improving the spare parts stocking strategy. Everyone involved in the dedicated team should be aware of the best practices and they should be able to contribute to the value-added data management and system evolution. While good data drives good results, there should be clearly defined KPIs that will help you see where you started from, where you are, and what is happening currently.

In the end, people are who will actually make a difference in the successful implementation of a CMMS. There should be proper training involved so that everyone knows how easy it is to use a CMMS. That will help them see the value of a CMMS in a real-time manner. The regular PMs will get better with time and continuous efforts. It is a slow process and takes time to see the results but patience is always the key. All you need to do is plan your maintenance activities and drive change with proven excellence.

See Related Episodes:

• 23 – Failure Data and the CMMS with John Reeve
• 55 – Reliability from a CMMS Perspective with John Reeve
• 65 – CMMS Implementation Pitfalls with Scott Rojas

Eruditio Links:

• Eruditio
• HP Reliability
• Reaching the Full Potential of Your CMMS
• Leverage the Data within Your CMMS
• James Kovacevic’s LinkedIn

Jeff O’Brien Links:

• Fiix Software
• Shortguide for CMMS
• The 4 big benefits of maintenance software
• Project Management Institute
• Jeff O’brien’s LinkedIn

Rooted in Reliability: The Plant Performance Podcast

135 - Implementing a CMMS with Jeff O’Brien

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